newmusicengine.org is a career management system and opportunity submission engine for composers. The site was written to conform to current web standards in HTML 5 and CSS 3. Users are encouraged to visit our site with a standards-compliant browser, such as Safari and Google Chrome. The site was designed to make use of several web-oriented technologies including PHP, MySQL, Smarty Templates and jQuery.

If you are asked to resubmit a form, you can accept it. For security reasons, it is best to use navigation menus instead of the back button in your browser.

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If you experience any problems, please email support@newmusicengine.org

In the Artist section, you define the basic parameters of your Artist Profile. A "nickname"is your screen name. It is used to quickly identify your biographical data. When you submit a work to a call for submissions, you will be able to quickly choose the bio you want to associate with your submission by its nickname. A "display name," on the other hand, is how you want your name to appear in print. When you submit a work to a call for submissions, your display name will be used.

Your Artist Profile can have may have multiple contact references. This contact information might be your website, telephone number, or email address.

You can also upload an Artist Profile image that can be harvested for social media posts. At this time, you may only attach one image file to your Artist Profile.

If you are having difficulties submitting to this opportunity, please make sure that you have filled in all of the required fields, which are marked with an asterisk. Also, some fields may have a word limit -- make sure you aren't exceeding that limit.

Do not copy/paste from Microsoft Word or other word processor. Doing so may create unwanted characters and formatting information. If you must copy/paste, please consider using a text editor like Notepad (PC) or TextEdit (Mac)

Many common questions are answered on our Frequently Asked Questions Page.

Contact New Music Engine

Thank you for using newmusicengine.org. We are happy to help you, so if you have any questions or concerns, please do not hesitate to contact us. Click Here to Email New Music Engine

Audio Formats: .mp3 and .wav are the only acceptable formats
PDF Formats: .PDF is the only acceptable format
Image Formats: .jpg, .gif, and .png are the only acceptable file formats

Note that if you have already uploaded a file, doing so again will simply replace the existing file.

Contact New Music Engine

Thank you for using newmusicengine.org. We are happy to help you, so if you have any questions or concerns, please do not hesitate to contact us.

The following codes are available for formatting the information for opportunity organizers. In most cases, formatting requires the element to be encapsulated. For example:

Typing     ''Bird, bird, bird, b-bird's the word    will not only italicize "Bird, bird, bird, b-bird's the word," but also everything that follows it. In this example, if you want to only italicize "Bird, bird, bird, b-bird's the word," you must also "close" the formatting element with two grave accents like this:    ''Bird, bird, bird, b-bird's the word''

Remember, with the exception of bulleted lists, formatting codes have an opening mark and a closing mark.

Sending Emails

In this section, define the basic parameters of this opportunity such as the opportunity name, deadline, and whether or not submissions should be anonymous. You can also add additional administrators for the opportunity who will have full access to submission data.

Do not copy/paste from Microsoft Word or other word processor. Doing so may create unwanted characters and formatting information. If you must copy/paste, please consider using a text editor like Notepad (PC) or TextEdit (Mac)

You can also upload a logo to associate with your call for submissions that can be harvested for social media posts. At this time, you may only attach one image file to this opportunity. Typically, it is the logo of the organization hosting the call for submissions.

In every New Music Engine opportunity submission form, some default fields are always required and included; however, you can add additional fields in the Submission Form Builder. The default fields are:

Title
Composer(s)
Instrumentation Description
Approximate Duration

Important Anonymous: Selecting Anonymous will only hide composer's name from adjudicators. If you wish to hide other fields, see "Admin Only" form building section.

Each added form element has a number of options including:

• Required: Selecting "Yes" for this form element indicates that the element must be completed for the submission form to be considered complete. Artists submitting do not have to complete the form on one visit, but may return to edit their submission until you place the opportunity into "Close" status after the deadline has passed.
• Admin Only: Selecting "Yes" indicates that this field will only be available to managers of this opportunity call. These fields will not be distributed to judges in judging rounds. This allows you to collect some data, like a biographical sketch, that you ultimately need for promotion but not data you want your adjudicators to see while considering submissions.

DO NOT use this form if you are hosting your call through New Music Engine. Instead, choose "My Opportunities" from the Cog Wheel dropdown menu.

In this section, define the basic parameters of this non-NME opportunity listing such as the opportunity name, deadline, and submission guidelines. You can also upload a logo to associate with your listed that can be harvested for social media posts (.jpg or .gif only). At this time, you may only attach one image file to this opportunity. Typically, it is the logo of the organization hosting the call for submissions.

Do not copy/paste from Microsoft Word or other word processor. Doing so may create unwanted characters and formatting information. If you must copy/paste, please consider using a text editor like Notepad (PC) or TextEdit (Mac)

In every New Music Engine opportunity submission form, some default fields are always required and included; however, you can add additional fields in the Submission Form Builder. The default fields are:

Title
Composer(s)
Instrumentation Description
Approximate Duration

Important Anonymous: Selecting Anonymous will only hide composer's name from adjudicators. If you wish to hide other fields, see "Admin Only" option below.

Each added form element has a number of options including:

• Required: Selecting "Yes" for this form element indicates that the element must be completed for the submission form to be considered complete. Artists submitting do not have to complete the form on one visit, but may return to edit their submission until you place the opportunity into "Close" status after the deadline has passed.
• Admin Only: Selecting "Yes" indicates that this field will only be available to managers of this opportunity call. These fields will not be distributed to judges in judging rounds. This allows you to collect some data, like a biographical sketch, that you ultimately need for promotion but not data you want your adjudicators to see while considering submissions.

Additionally, most opportunities also request program notes, biographical data, and performance notes. These basic attributes are automatically listed, but you can easily delete, edit, or reorder any of the submission form elements. Use the Submission Form Builder to add additional custom input form elements on the submission form of your opportunity. You can choose from five different types of Submission Form Elements to add: Text Values, Numeric Range, Comments Field, URL Field and File Upload.

Submission form elements will appear on the submission form in the same order as they appear in the builder. To change the order of submission form items, simply drag the rows to put them in the desired order.

Examples:

Organizers use this section to setup Announcements and Actions that will appear once the opportunity has been placed in "Post Production" status. IMPORTANT: Announcements and/or actions entered in this section will not appear until the opportunity has been placed in "Post Production" status.

Announcements

Organizers should create copy for the three types of announcements:

Actions

Use Actions to gather more information from creators of submissions with a Winner status. Creating an action item is just like adding a form element to a submission form. Examples of use include, asking submitters to provide an image for a concert program, their birth year, a set of PDF instrumental parts, or just a confirmation that they understand they have been selected. Use Actions to collect information from creators that you don't want to collect at the time of the submission.

When a submitter logs into New Music Engine, an alert will appear in the notification frame on the left-hand side of the screen. When the submitter clicks on that alert, they will be directed to a page that contains their submission information, Acceptance Message, and these Actions. Submitters whose works were rejected will not see these actions.

Example

Using the code below, you can very easily embed this call into your own webpage design simply copying all of the code below into the body of your HTML design template.

This styling text can be edited to suit your design and needs, and you can also simply copy it into any stylesheet associated with the webpage. Note that you can edit the CSS however you want and you can move other elements around in the code to suit your needs. The "call-specific" classes listed above contain the data of opportunity: .

See an example of another opportunity here.

This page lists all of the opportunities that you are managing and is the primary place for administering all of your competitions. Opportunities can be in one of five possible states:

Note: You cannot undo a status change or roll back a status change. For example, once the call for submissions is published, it cannot be set to the status of Not Published.

This page contains the opportunities that you listed on New Music Engine. These opportunities are not hosted by NME, but are simply listed for the convenience of members

Note: You cannot undo a status change or roll back a status change. For example, once listing is submitted, it cannot be set back to "Open for Edits"

Use this page to manage submissions for . On this spreadsheet, you can review submission information, media files, change the status of submissions, and email individual artists or groups of artists.

Status Legend

Actions Menu and Sorting

To sort columns, click the column header.

To perform an action on a submission or a group of submissions, select the submissions by checking the checkbox aligned with the submission and choose the action from the "Actions Menu."

You cannot add or remove submissions from a judging round that is active

View Submissions by Adjudication Round

To view submissions assigned to a specific judging round, simply click the judging round name in the "Included in Judging Round(s)" column. This will return only the submissions in the adjudication round. Use "View All Submissions" in the View menu to return.

This page lists all of the opportunities that you are managing and is the primary place for administering all of your competitions.

Opportunities can be in one of five possible states:

Note: You cannot undo a status change or roll back a status change. For example, once the judging round is active, it cannot be set back to "Open for Edits".

Assigning Judges

In this section, organizers create a name for the judging round and assign judges to the judging round. Adjudicators must have a free New Music Engine account in order to judge an opportunity on New Music Engine.

To assign a judge, begin by searching for an adjudicator by email address in the search field. If the account exists, the email will appear in the dynamic dropdown results. Simply click the right arrow to add the adjudicator to the assigned judges list on the right.

If an account doesn't exist, the opportunity organizer can create an account for the adjudicator by clicking the "Invite" button that will appear once a complete email address has been entered. Upon creating an account, this newly invited adjudicator will be added to the list of assigned judges. Also, the adjudicator will receive an automated email from New Music Engine that contains login information, and the organizer will be copied on this email.

Adjudicators do not receive an email from New Music Engine when they are assigned to a judging round. Opportunity organizers should communicate directly with judges about judging round assignments and adjudication rubrics.

Judging Task Distribution

Examples:

Scenario 1:
Distribution Method: Basic Distribution
Score Redundancy: n/a
# of Judges: 3
# of Submissions: 60

In Scenario 1, each judge will be presented with all 60 submissions and each judge must adjudicate each submission. This is the same as using Complete Distibution (see scenario 2, below) where the redundancy equals the number of assigned judges.


Scenario 2:
Distribution Method: Complete Distribution
Score Redundancy: 2
# of Judges: 3
# of Submissions: 60

In Scenario 2, each judge will be presented with the entire list of submissions (Complete Distribution); however, due to the score redundancy of 2, they will not judge every piece. Once a submission is judged twice, it will be considered complete and be removed from the list of tasks. In other words, the task list is dynamic -- submissions are removed as judging occurs.


Scenario 3:
Distribution Method: Even Distribution
Score Redundancy: 1
# of Judges: 3
# of Submissions: 60

In Scenario 3, each judge will receive 20 submissions in their task list. The task list for the round is not dynamic, therefore each judge will have to complete their assigned task list. Judging will not be complete until each judge completes their individual task list.


Scenario 4:
Distribution Method: Even Distribution
Score Redundancy: 2
# of Judges: 3
# of Submissions: 60

In Scenario 4, each judge will receive 40 submissions in their task list: (Submissions x Score Redundancy) ÷ Number of Judges. Each judge will have to complete their task list as the task list is not dynamic. Judging will not be complete until each judge completes their individual task list.

A judging rubric is a great way to help judges think about elements to consider when reviewing submisssions. As a generic example, you may want judges to consider and provide a score for the level of creativity of a submission. Additionally, you may want to gather general comments about submissions from the judges or have them give an overall score for the submitted creative work. With the RubricBuilder, you can easily create a system to collect this type of data and much more.

Examples

This page lists the settings for this judging round and the submissions attached to the judging round.